One of the topics on which more analysis, theories and guides have been published so far is how to develop a project. It is an issue that continues to attract the attention of both management professionals who add years of experience and those who are just beginning in this area.
And as is normal, to date there is no magic formula that guarantees the full success of the activities that make up a project, whatever its field of action, its methodology, its number of members and actions or its impact on the environment.
Which is the reason? Simple: when considering how to prepare a project, the first thing we must take into account is that each process has its peculiarities, and that what in one case can be effective is not necessarily in others. That is, each project must find its method.
How to prepare a project: steps that yes or yes you should include
The above clarification does not mean that there is no standard guide or minimum elements on how to prepare a project. After all, the projects are related to each other despite their differences in method or execution. Of those minimum elements is that we want to talk to you on this occasion:
1. Objectives: where are we going?
No project comes from nothing. There is always a prior need that is what motivates us to handle the project in itself. The objectives must be clear and realistic. It is possible that during the elaboration process retouches are made, but if they have been correctly conceived their essence will be maintained. The objectives are the backbone of the entire process.
2. Research: what data do we have?
Once the need is identified, the next thing is to go for the information and the data that will help us to gather more elements about the central theme of the project. It is common for data to question objectives, but it is not necessarily negative. Do you prefer that doubts arise now or in later stages? If this happens, adjust the things you think are convenient.
3. Methodology: how to do it?
There are two types of methodologies that are used regularly: the predictive ones, which seek to find out as soon as possible the following phases of the process once the precedent has been concluded; and, on the other hand, the agile ones, which focus on solving faults and inconveniences in the shortest possible time.
4. Planning: when to do everything?
Based on the methodology, now you can plan activities and deadlines. Keep in mind that there are primary and secondary actions, and that based on that classification you can design the iterations or task blocks. In addition, when setting deadlines, remember that the key is in the flexibility to avoid that the deadlines are too fair.